System Codes

Codes denoting reasons for referring a returned mail ballot to the Canvassing Board.

When adding or editing one of these codes, you can select "No Signature" Reason to indicate the reason has to do with the voter's ballot envelope not having a signature. See Referrals because the Ballot Is Not Signed for more information.

Codes denoting facilities where voter registration application forms can be submitted by applicants. These codes populate the Registration Source list on the voter registration application form. See Add a Branch Site Code for more information.

Address elements that should always be capitalized, such as APO.

Codes used for classifying communications to and from voters.

See Maintain Voter Communication Types for more information.

For each Denial reason defined in the database, this table contains a text string that the system enters in the Registration Application Denial Notice, explaining why a voter's application was denied.

The table of district types, such as CC (County Commission district). You can add new district types, change the description of a district type, delete (county-created) district types, and generate a printable list of district types.

The standard district types listed below are provided by Voter Focus and should not be changed or deleted:

• CC—County Commission
• CNG—US Congress
• HSE—Florida House of Representatives
• SEN—Florida Senate
• SB—School Board

Voter Focus also has an internal District Type—called ALL—which must not be changed or deleted.

For city districts and city ward districts, we suggest you use the codes CTY and WRD, respectively.

See Set Up Districts for instructions on creating district types and district numbers within each type.

For each Incomplete reason defined in the database, this table contains a text string that the system enters in Incomplete Registration Notices, explaining why the voter's application is incomplete.

The table of party codes. This includes political parties registered with the State as well as any parties added by your county that are not state registered. See Maintain Political Party Codes for more information.

The table containing all registered, state-approved circulators. A daily automated process adds circulators that have been added to the State's approved list. However, the automated process does not update expired circulators, nor does it remove old or retired circulators.

For expired and retired circulators, your county can:

• Select a circulator in the list and clear the Active box. This marks the circulator as inactive but does not remove the item from the list. The circulator can be manually reactivated at any time.
• Select a circulator and click Delete on the toolbar to remove the item from the list.

Codes denoting the reasons a petition is accepted or rejected. Codes can be added, modified, and deleted, except for these standard system codes:

• A—Accepted
• D—Duplicate signature
• E—Ineligible
• I—Wrong District
• O—Accept Override Address
• S—Bad signature
• U—Not registered in this county

The table of printer zones, usually designated in large offices where printers are located in different areas. Users assigned to a printer zone will have their print jobs directed to the printer in their zone. At the time of this writing, only the Document Maintenance dialog uses printer zones.

The table of short, standard descriptions used on the New Provisional Ballot Entry dialog, which describes the results of further research into the voter’s eligibility to vote in the election or the reasons why the Canvassing Board tabulated or rejected a provisional ballot. The Reason code can be up to three digits long.

The table of local (i.e., secondary) reasons for the issuance of a provisional ballot during early voting or on Election Day. A secondary reason can then be selected along with a statutory reason to provide a better description about why the voter was asked to vote provisionally. The secondary/local reasons appear on the New Provisional Ballot Entry dialog. The Reason code can be up to three digits long.

The table of race codes. You can add and delete race codes and modify race code descriptions.

The table of user type codes, which populates the User Type field on the User Permissions dialog in Voter Focus Admin. You can create and delete user type codes and modify user type code descriptions.

Access to secured features in Voter Focus is done by granting permission to a user type rather than to individual users. See User Permissions in Voter Focus for a list of secured features.