Using EViD Options to Set System-wide EViD Options

Options applying to all EViDs across the county are set on the EViD Options dialog, which is accessed in Voter Focus by going to EVID > Options.


Important: If changes to EViD Options settings are made before activators are loaded onto EViDs, you will need to re-export, create a new activator image, and make (or re-make) the activators.

If a new EViD is deployed during voting, some of these settings can be set manually on the EViD using Tech Utilities. The following settings cannot be set using Tech Utilities: Save Signatures in Voter Focus, Barcoded Information on Ticket options, Use Security Card, and Inspector Can Collect Mailed Ballots.

This step is only required prior to creating a Staging image if you want to set Network Options for use during the staging process.

The system-wide options should be set before early voting, prior to running the Database Export program to extract information from your database for voting or voter outreach.

The system-wide options need not be visited again unless something changes. You will need to rerun Database Export after making any changes to the system-wide options.

Save Signatures in Voter Focus—Selecting this option tells EViD stations to collect voter signatures from the sig pads. The signatures are then saved during post-processing into the voter registration database where they can be viewed in the voter records (under the Elections tab in the Voters application.) Having a voter’s EViD signature on file lets you confirm voting took place should a voter question whether they have already voted. If this option is not selected, signatures are not collected at EViD stations.

Barcoded Information on Ticket—The data to be shown as bar codes on early voting voter certificates and election day voting passes. You have the option of printing these items as bar codes:

  • Precinct—The precinct ID/early voting site ID.

  • FVRS ID—The voter registration number.

  • Ballot Style—The ID of the ballot style for the voter’s ballot.

  • If you don't use a bar code for one or more of these, we recommend you turn it off to save paper.

Allow Undo of Voters Prior to Last Voter (Security Card Required) — Allows workers with a security card to undo more check-ins than just the one for the last voter.

Allow Statewide Move-In — Permits the EViD operator to process statewide move-in requests.

Security Card Required — When Security Card Required is selected, at EViD start up the operator will be instructed to swipe the card to be used as the station's security card. If disabled, EViD operators using Clerk Mode EViDs will be allowed to move voters to other counties into your county without Security Card authorization.

  • For Original and Compact, the security card can be almost any card equipped with a magnetic strip, but we recommend you ask workers to use their driver license. If a worker attempts to undo a previous check-in, the EViD station will ask them to swipe their security card before they can proceed with the undo.

  • For Slate-style EViDs, the security card must contain a 2D bar code. We recommend you ask workers to use their driver’s license. Alternatively, you can create your own security cards with a 2D bar code; however, you must place the 2D bar code in precisely the same location o the security card as it is on a Florida driver’s license.

Allow Address Override—Permits the EViD operator to change a voter’s address to an address not found in your database. In such cases, the EViD will display this message:

  • Residence address cannot be located as entered.

  • Press No to correct the address, Yes to store address as it is and manually select voter’s correct precinct.

Allow Change Mailing Address—Permits the EViD operator to make changes to voter mailing addresses.

 

Allow Removal of Mailing Address—Permits the EViD operator to remove voter mailing addresses to submit a blank Mailing Address so that if the voter's mailing address has changed and it is the same as their residential address, the EViD operator does not have to enter the residential address again.

 

Inspector Can Collect Mail Ballots—Permits the EViD operator to check in voters who have already been issued a mail ballot when the EViD is in Inspector mode. (When this option is not enabled and the EViD is in Inspector mode, the EViD operator can only print a "Refer to Clerk" ticket.)

 

Use Wireless Printing—When enabled, if you are using a Bluetooth-enabled printer, the EViD will connect to the printer using a wireless Bluetooth connection. Otherwise, a wired USB connection is used. This option can later be changed on an EViD station in Tech Utilities. See Toggle Printer Mode for more information.

 

Use DirectPrint on Election Day — When enabled, includes Direct Print ballot PDF files in Election Day activator images. Once enabled, confirm the new setting by clicking OK. The export will begin.

 

Print Party on Tickets for General — When enabled, includes party on the printed tickets for the General Election. The voter's party will print on the following tickets:

  • Early Voting Certificate (including provisional ballots)
  • Voting Pass (including provisional ballots)
  • Reprint Early Voting Certificate (including provisional ballots)
  • Reprint Voting Pass (including provisional ballots)
  • Reprint Ballot

 

Tech Utilities Date—A code—in the form of an invalid date—that a user enters to access the Tech Utilities dialog on an EViD station. You must set an invalid date as the tech utilities code and change it as necessary to curtail unauthorized access to the utilities.

We recommend:

  • Keep the same code throughout an election, so that technicians working the election will need to remember only one code for all EViDs deployed throughout the county.

  • Change the code for every election.

  • The code should be an invalid date, to prevent the system from searching for voters with a matching birth date. This means:

    • The month must be greater than 12.

      or

    • The day must be greater than 31.

Clerk Utilities Date—A code—in the form of an invalid date—that a precinct clerk or early voting worker enters to access the subset of tech utilities available to clerks on the Clerk Utilities dialog. The same recommendations as for the Tech Utilities Date apply.

 

Wait Times—Select one of the following:

  • Manual—Manually enter the location wait time using Clerk or Tech Utilities on an EViD station.
  • Auto-calculate—Have the EViD station auto-calculate wait times. The auto-calculatation is based on the total number of voters waiting in line at the polling location, which is entered by the clerk.

 

Network Connection—The staging options let you configure dial-up or WLAN connection settings for testing EViD dial-up connections during staging. Setting the options here saves you from having to set the network connections on each EViD individually. If you do not specify any settings here prior to staging and you are not using a LAN or an aircard, by default, no connection settings are set on the EViD station. You will need to set the Network Connection options using Tech Utilities after the EViD has been staged.

Note: These settings are only intended to be used during the Staging process. For information on setting internet communications settings during an election, see Defining Internet Communication Settings for Voting Locations.

  • Dial-up—Select this option to enable the use of a dial-up network connection for staging. If this option is selected, you must also populate the Phone Number, User Name, and Password fields.

  • WLAN—Select this option to enable WiFi on your EViDs for staging. If this option is selected, you must also populate the SSID and Password fields.

  • None—Select this option if you do not want to configure connection settings for staging testing.

  • Phone Number—If you select Dial-up as the Network Connection option for staging, enter the phone number supplied by your internet service provider. Remember to enter the number just as you would dial it (for example, if your location requires a 9 to get an outside line), enter the number as:

    9,,nnnnnnn

  • User Name/Password—Enter the user name and password supplied by your internet service provider.

  • SSID—If you select WLAN as the Network Connection option for staging, enter the WiFi network name (SSID).

  • Password—If you select WLAN as the Network Connection option for staging, enter the WiFi network password (network key).