Voter Status Codes and Associated Reason Codes

Voter Status Codes

Status Code

  

Description

  

Color

A

Active

White

I

Inactive

Aqua

P

Ineligible

Red

B

Pre-registered voter (Under the legal age of 18 to vote. )

Gray

D

Deleted or Denied

Dark green

S

Suspended

Orange

H

Incomplete

Yellow

Z

Pending

Yellow

H

Incomplete (because unverified)

Peach

V

Victim of violence (no longer used)

n/af

Note: Status Reason codes are sometimes called Holding Reason codes.

Each voter status code has an associated set of reason codes. The reason codes are the prefixes to the status codes and the status codes are in parentheses.

Reason Code
with (Status Code)

  

Reason for Status

  

Explanation

Active Status — A

1(A)

Active Voter

FVRS code

Set by the county or automatically by Voter Focus.

The voter is Active and is eligible to vote.

18(A)

Address Update Required

FVRS code

Set by the county user.

The voter is Active, but the elections office needs an update to their residential address. The note Address Update Required will appear with the voter's name in the precinct register and on EViDs.

2(A)

Reinstate Final Notice/Petn

FVRS code

Set automatically by Voter Focus.

The voter was Inactive status but was reinstated when the county office recorded that they returned a Final Notice or made an address change on a petition prior to enactment of the law prohibiting address changes on petitions.

3(A)

Notice at Poll

FVRS code

Set by the county user.

An obsolete code used prior to implementation of the voter response and communication audit features in Voter Focus to indicate a reason why an Inactive voter was reinstated. This reason code should not be selected but should be retained in existing records.

4(A)

By Phone

Same as 3(A), above.

5(A)

By Mail

Same as 3(A), above.

6(A)

In Person

Same as 3(A), above.

7(A)

Reinstate because voted

FVRS code

Set automatically by Voter Focus.

The voter was Inactive status but they were reinstated when they were recorded as voting in an election.

8(A)

Not Used

Note: Do not use 8(A) for Address Update Required. The correct code for that reason is 18(A).

Local county code

Set by the county user.

The reason associated with this code can be changed by the county.

9(A)

Reinstate because AB request

FVRS code

Set automatically by Voter Focus.

The voter was Inactive status and was reinstated when his or her Vote-By-Mail request was recorded.

Inactive Status — I

A(I)

Inactive

FVRS code

Set automatically by Voter Focus.

The voter is Inactive status due to lack of voter activity.

Note: On some databases, this Reason code is displayed as Inactive/Purged. The term Purged is being deprecated.
Ineligible Status — P

AH(P)

Failed to attend Admin Hearing

FVRS code

Set by the county user or automatically by Voter Focus if the administrative hearing feature is used.

This code pertains to the removal of felons from registration rolls. We recommend that you discontinue its use, although you should retain it in existing records.

B(P)

Office errors

FVRS code

Set by the county user.

The voter record was created due to some error on the county’s part. This can be any kind of error; it simply gives you a way to withdraw a record that should not have been created.

C(P)

Now Registered Elsewhere

         or

Canceled

FVRS code

Set by the county user.

The voter is now registered to vote in another state. This information usually comes from an out-of-state cancellation notice.

CR(P)

CAR voter-CVF

County code (obsolete).

In the past, this code pertained to the removal of felons from registration rolls.

D(P)

Deceased

FVRS code

Set automatically by Voter Focus or by the county user, depending on the how the voter is processed.

The voter is deceased.

E(P)

Civil Rights Etc.

or

Civil Rights Felon

FVRS code

Set by the county user.

The voter is a known felon. Some counties use this code for voters who have been adjudicated mentally incapacitated.

EH(P)

Failed to attend Admin Hearing

Please delete this code from your database. It is invalid.

F(P)

Moved out of County.Req by vtr

or

Moved out of state,Req by vtr

FVRS code

Set by the county user.

The voter advised the county that they have moved out of state, but they did not indicate whether they were registered to vote elsewhere.

FF(P)

Moved out of County

Local county code

Set automatically by Voter Focus.

The voter submitted an address change that moved them from your county to another Florida county.

G(P)

Not used

or

Adjudicated Mentally Incompetent

FVRS code

Set by the county user.

Many counties use this code for voters who have been adjudicated mentally incapacitated.

H(P)

Office Duplicate Registration

FVRS code

Set by the county user.

The voter has registered in another Florida county and the record in your county has been determined by FVRS to be a duplicate. This information comes via CD from FVRS.

I(P)

Mentally Incompetent

Set by the county user.

Set for voter with a Mental Incapacity eligibility match and who have admitted ineligibility.

K(P)

Not a U.S. Citizen

FVRS Code

Set by the county user.

The applicant did not indicate on their application that  they are a U. S. citizen.

N(P)

Not of legal age to register

FVRS code

Set by the county user.

The applicant is under 16 years of age. You must be at least 16 years of age to pre-register to vote.

O(P)

Did not list a legal Florida residence

FVRS code

Set by the county user.

The applicant did not provide a valid Florida residential address on their application.

P(P)

Determined to be a fictitious person

FVRS code

Set by the county user.

The county has determined that the applicant is a fictitious person.

R(P)

Returned mail, inactive 2 yrs

or

Returned Mail

FVRS code

Set automatically by Voter Focus.

The voter has had no activity for two election years. They were automatically made Ineligible when the county ran the program Move Inactive Voters to Ineligible Status.

Pre-registered Status — B

J(B)

Not yet 18 years old

or

Birthday

FVRS code

Set automatically by Voter Focus.

The voter pre-registered at age 16 or 17 and is not yet eligible to vote. Voters with this status are made active after they reach 18 when the county runs the program Activate 18 Year Olds.

Deleted or Denied Status — D

Z(D)

Deleted Voter

FVRS code

Set automatically by Voter Focus.

The voter's record has been deleted from normal viewing or the voter's application has been denied.

Voter records are assigned the Deleted status when the county office runs the program Delete Ineligible Voters.

Voter applications are given the Denied status when the county office denies the application during application processing.

Suspended Status — S

SS(S)

Suspense Record

Local county code

The voter’s application is suspended. This reason code is not used by Voter Focus, but if you have it on your database, we recommend you retain it.

Incomplete Status — H

7(H)

Incomplete address

FVRS code

18(H)

Must provide driver license number if you have one

FVRS code

19(H)

Driver license number provided was incorrect

FVRS code

20(H)

Social Security number provided was not validated

FVRS code

Pending Status — Z

ZZ(Z)

Pending HSMV Verification

Local county code.

The voter’s application is in Pending status while awaiting verification of their driver license, Florida ID, or Social Security number .

Victim of Violence Status — V(not used)

V(V)

Victim of Violence

This reason code is no longer used. The county database should have no record with this status.