Produce Supplements to Precinct Registers

Because precinct registers are typically produced several days prior to an election, they will not be accurate on election day unless they are updated with changes affecting voter information and eligibility. Such changes include the return of mail ballots, early voting, challenges to voter eligibility, changes to a voter's ballot style, and residential address changes that move voters in and out of precincts. To bring precinct registers up to date, you will need to generate, and then print precinct register supplementClosed A report generated by Voter Focus that shows changes to voter records that would render a voter eligible or ineligible to vote at the polls on election day (for example, voter voted early, voter is deceased). Supervisor of Elections officials mark the printed precinct registers with changes from the supplement so that the precinct registers are accurate when the polls open.s.

Supplements are organized by precinct. When you print, you will have the option of selecting the precincts for which you want to print supplements. If there are no changes in a precinct, a supplement will not be printed. When precincts are combined for an election, the changes for all the member precincts are collected in a single supplement under the major precinct.

The information contained in a supplement and the format in which it is printed depend on the settings of three options in VOTER FOCUS ADMIN > System Options > Prec Reg/Elctns.

Depending on how you want to generate and print your supplements, you can turn off all three options, select them all, or select a combination of options. The boxes here show the possible combination of options you can use. Click in a box for more information on how those options affect supplements.

No Options

Generates — All updates

Prints —

  • Register pages showing changes
  • Register pages showing additions

All Three Options

Generates — Updates since last supplement generation

Prints — Labels showing changes (voting only)

Incremental Supplement Reports

Generates — Updates since last supplement generation

Prints —

  • Crystal report showing all changes
  • Register pages showing additions

Supplement Shows Vote-By-Mail Requests and Voting Only

Generates — All updates

Prints —

  • Register pages showing changes (voting only)
  • Register pages showing additions

Supplement Shows Vote-By-Mail Requests and Voting Only

+

Incremental Supplement Reports

Generates — Updates since last supplement generation

Prints — Crystal report showing changes (voting only)

Incremental Supplement Reports

+

Use Supplement Labels

Generates — Updates since last supplement generation

Prints —

  • Labels showing changes
  • Register pages showing additions
  1. Go to ELECTIONS > Print Registers.
  2. Select Register Supplement for Specified Precincts.

    3. You can do this for one or more precincts. You can limit the changes in the supplement to those made since a previous supplement was printed by selecting the date of the previous supplement in the Print On and After field. Leave the field blank to print all changes to the register.

    Note: The Print On and After option displays when the Incremental Supplement Reports setting is selected in VOTER FOCUS ADMIN > System Options > Prec Reg / Elctns.
  3. Click Print Register and, if needed, the applicable precincts.