Schedule Document Printing

To access:  VOTER REGISTRATION > Voter Maintenance > {voter} > Printing...

From this dialog, you can schedule a document/notice for printing from PRINTING > Notices Queue and you can print certain documents immediately from the voter's record:

  • The gridded pane lists all notices that can be scheduled for printing. Those that are already scheduled show a scheduled date and operator name.

To place a document in the Notices Queue, highlight the document/notice in the Notice Type column and click Schedule Document for Printing. To actually print the scheduled document, see Print a Notice.

To remove a document from the Notices Queue, highlight the item and click Unschedule Document.

  • Documents that can be printed immediately from this dialog are represented by buttons in the Print Immediately area below the gridded pane.

When you schedule a voter information card for printing from the Notices Queue (rather than for immediate printing using the Voter Card button), you are asked to provide a reason for printing the card. Select a reason from the drop-down list and click OK to schedule printing of the card.

The message Voter Label will be scheduled as well displays when the system option County Uses Voter Labels is selected in VOTER FOCUS ADMIN > System Options.

The following documents can be printed immediately from this dialog by clicking the corresponding button below the list of notices:

Voter Card—Appears only when VOTER FOCUS ADMIN > System Options > VIC Options > Immediate Printing of VIC Permitted is selected. This button prints the voter's voter information card immediately. To print this document, the Voter Card program must be running on your network and certain other settings must be configured (See Voter Card Program for details.) If the Voter Card program is not running when you click this button, the card does not print immediately; it is scheduled in the Notices Queue. The specifications for the voter information card are defined in PRINTING > Document Maintenance > Voter Card.

You have the option of also printing a voter label along with the voter information card. See Voter Label Program for configuration instructions.

Registration Receipt—A receipt for voter registration. This is sometimes requested by voters who seek scholarships. It is also used by counties that do not print voter cards immediately to provide temporary proof of voter registration until voter cards are sent out.

Voter Label—Appears only when VOTER FOCUS ADMIN > System Options > VIC Options > Immediate Printing of Label Permitted is selected. This button prints a label containing the information specified for the document Voter Label in the Notices application. Voter labels are typically affixed to the back of an NVRA form. Because reading a printed label is usually easier than deciphering handwritten information, having a label facilitates the filing of forms. To print a voter label, the Voter Label program must be running on your network and certain settings must be configured. (See Voter Label Program for details.) If the Voter Label program is not running when you click this button, the label does not print immediately; it is scheduled in the Notices Queue.

Address Label—Appears only when a valid label printer is selected in VOTER REGISTRATION > Voter Maintenance > Utilities > Local Printer Options. This button prints a mailing label with your choice of the voter's residential or mailing address, or a temporary address that you enter. For this to work, your workstation must be set up to print to a label printer. See Print a Mailing Label for a Voter for more information.