Process ABBMs Queue

To access:   Ballot By Mail > Process ABBMs

After scanning an ABBM or importing an ABBM image file, the next step is to process the ABBM requests for acceptance or rejection. After acceptance, ballots by mail can be delivered; ballot by email or fax requests are pending for a period of up to four days. For rejections, a notice that includes the rejection reason is scheduled to be sent to the voters.

All ABBMs that were scanned but are not processed appear in the Process ABBM Queue. From this queue, you can find the voter to which the ABBM is to be assigned, create a signature clip, review and complete the request information, and then accept or reject the request.

Tip:

Fields and Controls on these Dialogs

Process ABBMs Queue dialog
Filters and Pagination

You can use the following to locate the row containing the batch to process:

  • The filters above the grid to narrow the items that are listed.
  • The arrows at the bottom of the dialog to navigate between pages.
Images Grid Double-click a row in the grid. The system identifies the voter automatically or the Find a Voter dialog displays, allowing you to search for and locate the voter to assign to the selected ABBM image.

The ABBM image also displays in the Batch Images dialog to create a digital signature (signature clip).

Batch Images Dialog
Prior/Next

Use the Prior and Next buttons on the toolbar to navigate if there are multiple images.

Print Print the image to a destination of your choosing in the same orientation as seen in the Batch Details box.
Delete

If the request is obsolete or the image must be re-scanned, click Delete on the toolbar to remove the image from the queue, and then click Yes to confirm the deletion.

Note: You must have the DeleteABBM user permission to view and use the Delete button on the toolbar.
Signature Clip

Verify the signature is clipped, which should be on the first page if there are multiple pages.

Left-click and drag your mouse around the signature in the Batch Details box (the top box) to clip the signature and set a clip code. The clip code specifies the document type and the signature's horizontal and vertical position.

You can redo the signature clip as many times as needed.

Tip: Use Rotate to turn the image to a horizontal position, and then click Zoom In to enlarge the image for better clarity.
Find a Voter and Voter at a Glance dialogs
Note: If Detect Voter Ids from Barcodes in Batch Image Queues is selected in System Options and the voter is identified by the system from the barcode image, these dialogs do not display. Instead, the Ballot By Mail Request dialog opens, pre-filled with information about the voter.
Application Search

On the Find a Voter dialog, use Application Search to verify if a record exists for the voter. One of the following occurs:

  • Multiple voter records match your search criteria. The Voter at a Glance dialog displays a list of all voters who match your search criteria.
    1. Locate and select the correct voter from the list.
    2. Click Application is for this Voter. The Ballot By Mail Request dialog displays.
  • Only one voter record matches your search criteria. The Ballot By Mail Request dialog displays.
Ballot By Mail Request dialog

After the voter is assigned to the ABBM, the Ballot By Mail Request dialog displays to process the ABBM request for acceptance.