Last Update: June 16, 2015 |
How to
Here are some scenarios that call for an adjustment to an early vote in the Voter Focus system:
An early voter decides she doesn't want to early vote after all.
During early voting, you made a typo when entering a voter's ballot number into Voter Focus.
A voter mismarks her early-voting ballot and requests another ballot.
Early Voting Adjustments
On the Mail-Ballot Adjustments dialog, click Reverse Early/In-office Vote. This reverses the vote as well as the request for a ballot; it also reduces the early-voting ballot total by 1. Click Close.
Early Voting Adjustments
On the Vote-by-Mail tab in the voter's record, click Early/In office Vote.
On the Choose an Election dialog, select the election and click OK.
On the Voting Election dialog, click Make Early into Pickup.
This reverses the return of the ballot and changes the How (requested) field from Early to Office (an in-office absentee ballot).
This option does not appear on the Voting Election dialog. Research proper procedure.
Early Voting Adjustments
On the Mail-Ballot Adjustments dialog, click Reverse Early/In-office Vote and then click Close.
On the Vote-by-Mail tab, click Early/In-office Vote and select the election.
On the Voting Election dialog, enter the correct number in the Ballot Number field. Click OK.
Early Voting Adjustments
On the Vote-by-Mail tab in the voter's record, click Early/In office Vote.
On the Choose an Election dialog, select the election and click OK.
On the Voting Election dialog, if your county uses ballot numbers, enter a number.
Under Voting Method, choose your county's voting method for early voting. (The system administrator will probably have set up the voting method your county typically uses. Click OK.
Early Voting Adjustments
You will want to release a replacement ballot to the voter, but leave the first ballot assigned to her so that it cannot be used by anyone else. This can be done in either of two ways, described below.
In VOTER REGISTRATION > Voter Maintenance:
Access the voter's record, go to the Vote-by-Mail tab, select the election, and click Mail-Ballot Adjustments.
On the Mail-Ballot Adjustments dialog, click Release Ballot 2nd/3rd Ballot.
On the Release Ballot dialog, select In Office Absentee Ballot.
If your county uses ballot numbers, enter the number in the Ballot Number field.
Click OK.
Notice that the Mail-Ballot Adjustments dialog shows the voter was issued two ballots, with the second one being returned.
In EARLY VOTING > Early/Counter Voting:
Access the voter and select the voting location and election.
On the Voting Election dialog, click Release Ballot 2nd/3rd Ballot.
Select Office Absentee. If your county uses ballot numbers, enter the number in the Ballot Number field. Click OK.
This option does not appear on the Voting Election dialog. Research proper procedure.
Early Voting Adjustments
If you cannot verify that an individual is eligible to vote—because their status is Pending, for example, or they cannot provide a photo ID—the person should be offered the option to vote on a provisional ballot. To record issuance of a provisional ballot in Voter Focus, there are two methods, described below.
In VOTER REGISTRATION > Voter Maintenance:
Access the voter's record, go to the Vote-by-Mail tab, and click Early/In Office Vote.
Select the election and click OK.
On the Voting Election dialog, click Issue Provisional.
Fill out the Provisional Ballot during Early Voting dialog and click OK when you are finished.
In EARLY VOTING > Early/Counter Voting:
Access the voter and select the voting location an election.
On the Voting Election dialog, click Issue Provisional.
Enter a ballot number if your county uses them.
On the Provisional Ballot during Early Voting dialog, enter a tracking number for the provisional ballot.
In the Reason for Provisional field, select a reason such as Voter did not provide picture/signature ID. Do not change the precinct number. Click OK.