Layout of the Candidate Label Export File

In Candidate Services, you can produce an export file of mail ballot voters for distribution to candidates who have requested the data for mailing labels and other purposes. See How to Create Absentee Labels for Candidates for instructions.

The export file is a comma delimited text file, which can be emailed to the candidate, copied to media such as a CD, or (if you have a VR Tower website) posted to your website for retrieval by the candidate via a secure login account.

Field

Length

Description

VoterID

10

Unique voter registration ID number

Party

3

Voter's political party affiliation. For example, DEM = Democrat, REP = Republican, NPA = No Party Affiliation.

Precinct

5

Voter's precinct

Abs_Mil_Civ

 

Whether voter is absentee, military or civilian.

Sex

1

M = Male, F = Female, U = Unknown

Race

1

1 = American Indian / Alaskan
2 = Asian or Pacific Islander
3 = Black, not Hispanic
4 = Hispanic
5 = White, not Hispanic
6 = Multiple races or a race not listed
7 = Multi-racial
9 = Voter did not specify their race

Zip_Code

12

Zip code of residence address

Phone

13

Voter's telephone number with area code

Name

55

Voter’s name in one of two formats, depending on option selected when file created:

  • Firstname Middleinitial Lastname Suffix

or

  • Lastname, Firstname Middleinitial

Email

100

Voter's email address provided as part of a mail ballot request. If such an email address is present, it's displayed on the Vote-By-Mail tab of their voter record.

Note: Email addresses provided as part of a mail ballot request are not considered public record.

Address1

40

The first line of the voter mailing address.

Address2

40

Second line of the voter mailing address.

Address3

40

Third line of the voter mailing address.

Address4

40

If voter's address used in Address1. has a value in the Country field, the value will be inserted in this field.
Public Email 100

Voter's email address provided on their Voter Registration Form. If such an email address is present, it's displayed on the Maint tab of their voter record.

Note: Email addresses from the Maint tab are public record.