Schedule Voter Certificates for a Mass Mailing

1. Go to REPORTING > Flexible Reports.
2. On the Flexible Report dialog, in the Data Source box, select Voter Register.
3. In the Output Option box, select Voter Focus Document.
4. On the Select Document to Print dialog, find and click Mass Mail Out Cert in the list of documents.
5. To limit the voters to those who were registered before or after a specific date, click Status, Birthdate, Registration Date in the Record Selection box, and then enter the appropriate EDR date.

After making a selection, click Close to return to the Flexible Report dialog.

Note: You might notice that Mailing Address is selected in the Address Selection box. This should not be changed. The certificate will show the voter's residence address, as required by law, as well as their mailing address for this mailout.
6. If you are limiting the mailing to certain precincts—for example, to precincts where the normal polling place has changed—click Precincts/Districts, Cities/Wards in the Record Selection box, and select the precincts that will receive the mailing.
7. Click Run FlexRep to schedule the voter certificates in the Notices Queue. A message displays when the run is finished, indicating how many voters were scheduled for a certificate.

If you look on the voter’s Schedule Document Printing dialog, you will see that a Mass Mail Out Cert notice has been scheduled, as in this example:

And a row for the mass mailing is added to the Audit tab in the voter's record.

• About Voter Certificate Export Files
• Things to Do Before You Create the File
• Generate the Voter Certificate Export File
• After You Create the Voter Certificate File