Last Update: December 17, 2015

User Permissions Affecting Vote-by-Mail Functions

The functions related to voting by mail can be configured to reveal features to some user types while hiding them from others. This is done by granting or withholding permissions to user types in VOTER FOCUS ADMIN > User Permissions. (See How to Enable/Disable Features in Voter Focus for instructions.)

Permission Name	Secured Feature	User Interface Elements Shown/Hidden
ChangeElectionFocus	Change the focused election in which they are working. If the user does not have this permission, their focused election will be the default election.	The Change Election Focus button on the VR Systems Console.
DeliverBallots	Allows the printing of envelopes and labels for mail ballots, the delivery of ballots by email, the recording of ballot delivery by fax, the export of mail-ballot voter information to a file for commercial printing. If the county has Pitney Bowes Relia-Vote or another third-party mail-balloting system, this permission also permits the preparation of export files for the third-party system.	The Deliver Ballots button on the Vote By Mail tab.
GenericEnvelopeReaderUtilities	Generate reference signatures for pickup mail ballots. Create Export of Mail-Ballot Status Data and Envelope Reader Referred Ballots by Tray report.	The Envelope Reader Utilities button on the Vote By Mail tab.
ProcessWebRequests	Review requests for mail ballots submitted on your website and process them into voter records to create the requests.	The Process Web Requests button on the Vote By Mail tab.
ReliaVoteUtilities	Run the following programs: Pickup Ballot Export Resend Dispositions Process Undeliverable Ballot Images	The Relia-Vote Utilities button on the Vote By Mail tab.
RetrieveImages	Retrieve signature images captured from mail-ballot return envelopes by Pitney Bowes Relia-Vote or another third-party mail-balloting system.	The Retrieve Return Images button on the Vote By Mail tab.
ReturnBallots	Record the return of mail ballots from voters, including undeliverable ballot packages.	The Return Ballots button on the Vote By Mail tab.
ReturnBallotsEnvelopeReader	Record the return of mail ballots processed by a third-party mail-balloting system.	The Return Ballots from Envelope Reader button on the Vote By Mail tab.
ReturnBallotsReliaVote	Record the return of mail ballots processed by Relia-Vote.	The Return Ballots from Relia-Vote button on the Vote By Mail tab.
ReturnBallotsVeryOldReturns	Allows user to select a return batch if the batch date is more than 50 days earlier than today's date.
ReviewReturnedBallots	Retrieve records of returned mail ballots, review their disposition—whether accepted or referred—and change the disposition if appropriate.	The Review Returned Ballots button on the Vote By Mail tab.
VoteByMailFraudDetection	New permission in Release 14.0. Allows user to view and manage suspect vote-by-mail requests submitted on the county website.	The Vote-by-Mail Fraud Detection button on the Vote By Mail tab.
VoteByMailNotifications	Create batches of emails and schedule printing notices to mail-ballot voters to help them stay informed about their mail request/ballot.	The Vote-by-Mail Notifications button on the Vote By Mail tab.
VoteByMailOptions	Maintain settings for envelope and label printing for mail ballots.	The Vote-by-Mail Options button on the Vote By Mail tab.
VoteByMailReports	Run the reports related to mail-balloting.	The Vote-by-Mail Reports button on the Vote By Mail tab.
VoteByMailRequests	Record a voter's request for mail ballots, including all-elections and FPCA requests.	The Vote-by-Mail Request button on the Vote By Mail tab.
VoteByMailUtilities	Run utilities to: Generate mail-ballot requests for a runoff election. Remove obsolete addresses from the Default Absentee Address fields in voter records.	The Vote-by-Mail Utilities button on the Vote By Mail tab.