Last Update: October 09, 2014

System Options Affecting Vote-by-Mail Functions

Go to VOTER FOCUS ADMIN > System Options to find these options.

System Options Tab

System Option

Description

Propercase AB/Mail Address

Available only when the system option Force U/Case Name/Addr is not selected. Clear the Propercase AB/Mail Address option if your county normally propercases letters, but for absentee and mailing addresses you want letters to remain in the case in which they are entered. This allows you to enter such abbreviations as APO in uppercase into address fields and prevent the system from converting the text to propercase. You should be aware that, if you clear this option, the abbreviations APO, DPO, and FPO, will not be automatically uppercased in the City field, as they are when Propercase AB/Mail Address is selected.

Note  See Capitalization of Names and Addresses for more about casing of names and addresses in Voter Focus.

Vote by Mail Tab

System Option

Description

Ballot Numbering Used for Pickup / In-Office Absentee and Early Voting

Defines whether you enter ballot numbers for optical-scan ballots cast during early voting as well as those cast by pickup absentee and in-office absentee voters. We strongly recommend that you not change modes after you have made your selection here. More...

Vote-by-Mail Label Options

Information on these settings.

Vote-by-Mail Reporting/Notices

Information on these settings.

Do not use Default Ballot Addresses

For counties that don't use the Default Absentee Ballot Address on the Absentee Addresses dialog in voter records. Selecting this option prevents users from adding a new default absentee address to a voter's record. Any default absentee addresses that were added prior to implementation of this option will still appear, so that they can be removed if the county so chooses.

Do not use in Office Absentee

Removes the option Office Absentee from the Voting Method box on the Voting Election dialog.

Vote-by-Mail Returns Batch Control

The options in this box pertain to return processing of mail ballots generically and for ballots processed through Pitney Bowes Relia-Vote. More...

Email—Email Ballots sent automatically

Controls whether the Email run in VOTE BY MAIL > Deliver Ballots emails ballots to voters or produces a report. More...

Web Request Date—Request Date is Date Processed

Controls whether the request date (shown in the Req Date column on voter's Absentee tab and in Request Date on the Absentee Request Information Sheet) shows the date the request was processed or the date the voter submitted the request on the county's website.

Relia-Vote Options

Appears only if your Voter Focus system is equipped with the Pitney Bowes Relia-Vote interface. More...

Absentee Envelope Reader

Appears only if your Voter Focus system is equipped with the Generic Absentee Envelope Reader interface. More...

Early Voting Tab

System Option

Description

BP for In-Office Absentees

For counties using a ballot printer when issuing in-office or pickup absentees. Select the corresponding option if you want the voter's ballot to print when an in-office or pickup absentee ballots is recorded in the system.

BP for In-Office Absentees

BP for Absentee Ballot Pickups

Email Tab

System Option

Description

Email

Support batches of emails sent to voters or election workers. More...

Prec Reg / Elctns Tab

System Option

Description

Mail Elections Include Inactive Voters

Select this option to include Inactive voters when generating envelopes for mail-election ballots. If you do not select this option, ballot envelopes are generated only for Active voters.

Mail Elections: Do not use Def Abs

Tells system to ignore the default absentee address when determining the address to which a voter's ballot should be sent. More...

Avery Label Margins Tab

System Option

Description

Avery Label Margins

Lets you adjust your label output so the text is aligned accurately for different sizes of Avery labels—5161, 5162, 5267, and 7714—and for labels printed by various applications in Voter Focus. More...