Assign Ballot Styles to Precincts

Once an election's ballot styles have been created in Voter Focus, you will need to assign those ballot styles to the precincts and precinct splits voting in the election.

For general elections, only one ballot style can be assigned to a precinct or precinct split. For primary elections, ballot styles can be assigned for Democrats, Republicans, and non-partisan (NPA) voters, and voters from up to two minor parties, if parties are selected in the Minor Parties in Primary box on the Election Maintenance dialog. The assigned ballot styles for primaries are displayed in the party columns Dem Style, Rep Style, etc.

State law requires that each precinct be assigned a unique ballot style so that precinct-level voting can be reported. The law does not require that precinct splits have unique ballot styles, although of course separate ballot styles will be necessary if the races/issues in the precinct splits vary from the precinct races. When the races/issues are the same, the precinct splits can use the same ballot style as the precinct.

After the candidate-qualifying period has closed, we recommend you review your ballot styles and make any adjustments that might be necessary. For example, if no candidate qualified for a minor party race, you could delete the ballot for that race.

Prior to the assignment of ballot styles to precincts (and designation of the federal election style for Fed Elections Only voters), voters who make a vote-by-mail request for the election will have XXX in the Style column on the Absentee tab of their record. When the Deliver Ballot runs are performed (including runs that create export files for Pitney Bowes Relia-Vote and external mailing houses), the system will evaluate the voter's status, party, and precinct to determine their eligibility and ballot style. If the voter is eligible, the XXX placeholder will be replaced by the appropriate ballot style.

To assign ballot styles to precincts:

Ensure that the election is the focused election. If not, click Change Election Status on the Console and select the election.
Go to ELECTIONS > Maintain Election Settings > Ballot Styles > Assign Ballot Styles to Precincts. The Election Precinct Details dialog appears with a list of all county precincts displayed at the top of the dialog. This dialog's appearance differs depending on whether the election is a primary or a general election.
If certain precincts or precinct splits are not voting in this election, highlight the first non-voting precinct/precinct split and clear the Voting check box. Repeat this step for all non-voting precincts/precinct splits. Alternatively, if this is a general election and most precincts in the county are not voting, click Make All Precincts Non-Voting to clear the Voting check box for all precincts and precinct splits. Then select the Voting option for those that are voting. The Voting column in the list of precincts displays Y or N to indicate whether the precinct/precinct split is voting.
Highlight the first precinct that is voting.
If you are using Dominion GEMS for ballot printing, you can skip this step. In the Ballot Style field, select a ballot style from the drop-down list. If the election is a primary, select a ballot style for each voting party. Your selection(s) will appear in the Style column in the list of precincts.
Entries in the Combine with Precinct, Phone Bank Description, Number of Books, and Override Polling Place for this Election fields are optional.
Click Close when you are finished making ballot-style assignments.