Last Update: June 18, 2013

Layout of the Candidate Label Export File

In Candidate Services, you can produce an export file of mail-ballot voters for distribution to candidates who have requested the data for mailing labels and other purposes. See How to Create Absentee Labels for Candidates for instructions.

The export file is a comma-delimited text file, which can be emailed to the candidate, copied to media such as a CD, or (if you have a VR Tower website) posted to your website for retrieval by the candidate via a secure login account.

Fields in the Candidate Label Export File

Field	Length	Description
VoterID	10	Unique voter registration ID number
Party	3	Voter's political party affiliation. For example, DEM = Democrat, REP = Republican, NPA = No Party Affiliation.
Precinct	5	Voter's precinct
ABS_Mil_Civ		Whether voter is absentee, military or civilian.
Sex	1	M = Male, F = Female, U = Unknown
Race	1	1 = American Indian / Alaskan 2 = Asian or Pacific Islander 3 = Black, not Hispanic 4 = Hispanic 5 = White, not Hispanic 6 = Multiple races or a race not listed 9 = Voter did not specify their race
Zip_Code	12	Zip code of residence address
Phone	13	Voter's telephone number with area code
Name	55	Voter’s name in one of two formats, depending on option selected when file created: Firstname Middleinitial Lastname Suffix or Lastname, Firstname Middleinitial
Email		Voter's email address, if present in their record
Address1	40	The first line of the voter mailing address.
Address2	40	Second line of the voter mailing address.
Address3	40	Third line of the voter mailing address.
Address4	40	If voter's address used in Address1. has a value in the Country field, the value will be inserted in this field.