Create a List of Voters Who Have an Email Address on File
There are two types of email addresses that a voter can have in their record:
Public email address—Provided on the voter registration form and entered in the Registration Email (Public) field on the voter's Maint tab. These email addresses are considered public record.
Mail Ballot email address—Provided as part of a mail ballot request. These email addresses are not public record, so be sure to consider whether the recipient has a right to obtain this information before you release the output file or document.
Using FlexRep, you can create a list of voters showing:
-
only their public email addresses.
-
only their mail ballot email addresses.
-
both email address types.
The report lists the email addresses along with other voter information,
as specified in What's
in the FlexRep Export File?. Voters who do not have
To create a list of voters with email addresses:
- Run FlexRep and choose any Data Source option.
- In the Output Option box, select either Text File without Voting History or Text File with Voting History. The Email Selection box displays on the right-hand side of the dialog.
- In the Email Selection
box,
- Click Run FlexRep to create the list. The report output creates a TXT file to a location of your choosing.
- Run a spreadsheet application, such as Microsoft Excel, open
the FlexRep output as a comma-delimited file, and select Comma as the delimiter. Delete the rows that
don't contain an email address.
|
Vote-By-Mail Email Addresses |
Select to include email addresses from the Vote-By-Mail tab in voter records. These will be shown in the output in the column Vote By Mail Email Address. |
|
Public Email Addresses |
Select to include email addresses from the Maint tab in voter records. These will be shown in the output in the column Public Email Address. |
If you select both options, you will see two columns for email addresses in the output file: a column for each type.
