Relia-Vote Status Report

To run:  To run:  REPORTING >Reports > Vote-By-Mail Reports > Relia-Vote > Relia-Vote Status Report

This report lists all returned mail ballots that have undergone processing by the BlueCrest (formerly Pitney Bowes Relia-Vote system and their ballot disposition relative to return processing by Voter Focus. When you run this report, after selecting the election, you are asked to select one of these dates, which pertains to the disposition of the ballot on that date.

You are also asked to specify a date range for the report.

...the bar code number, voter name, and ballot style and delivery information. It also includes a column called Ballot Disposition, which indicates the disposition of the ballot as of the date you selected (that is, Date Ballot Mailed, Date Ballot Returned, or Date Signature Retrieved from Relia-Vote). No value in this column means the ballot was accepted or has not yet been processed. A one-letter code means that the ballot was rejected and referred to the Canvassing Board, with the code indicating why. The meaning of each rejection code is defined by the county in VOTER FOCUS ADMIN > System Codes > Vote-By-Mail Referral Reasons.

Date Image Added—The date the user ran Vote By Mail > Retrieve Return Images to retrieve the image path from Relia-Vote.

Note:  If the user later runs VOTE-BY-MAIL > Relia-Vote Utilities > Rerun Image Retrieval, the date will be updated to the date when Rerun Image Retrieval was run. However, please note that this option should be run only under instruction from VR Systems.

Record Lock Date—During the processing of a returned ballot, the record for the ballot in the Voter Focus database is locked. When the user has successfully processed the ballot, the lock is released. However if any irregularity occurs, the record remains locked for 24 hours. If a ballot record was locked in this way, this field indicates the date and time the record was locked.

Lock User—If the ballot record is still locked, the user who was working with the record is displayed here. If the 24-hour lock has expired, you will see instead the message lock expired.

Date Processed—The date the mail ballot record was processed as a return, regardless of whether the ballot was accepted or referred. Once a date is in this column, the ballot will not be presented for return processing again.