Unknown Voter

To access: PETITIONS > Verify Signatures > {select image to process} > Unknown Voter

This dialog allows users to save the additional information for an unknown voter when verifying petition signatures. The last name, first name, date of birth, and/or last four of their social security number entered on the Verify Signatures Find a Voter dialog will be copied over.

Fields and Controls on this Dialog

Find Allows you to easily access the Find a Voter dialog to conduct a new voter search.
Save Saves the verification/rejection of this voter's signature.
Prior and Next

Navigates through the list of voters returned by a search.

These buttons are enabled when your search returns a list of possible voters and you select one from the list.
Voters Opens the voter's record in read-only mode so you can see more information about the voter.
Petition Display only. The petition ID of the petition you are currently working with. This ID is displayed as part of batch identification and on petition reports.
Batch Display only. The batch number of the petition you are currently working with.
Petition Name Display only. The name of the petition you are currently working with.
Open Date Display only. The date the petition you are currently working with was opened.
Voter Information The voter's ID number, name, current address on file, birth date, precinct, driver's license number, last four digits of their social security number, and last activity date.
Registration Date Display only. The voter's registration date.
Signature

Display only. The signatures shown include all signatures available for the voter on the Doc Images tab in the voter's record, including HSMV images. You can use the signature browse buttons to see other signatures by the same voter.

If there is more than one signature for the voter, use these buttons to move through the different images:

  

The most recent image is displayed by default. The date when the image was captured is shown in Scan Date.

If you cannot see the signature clearly in the signature box, click View Image to see the whole document from which the signature is being taken. You can also correct the location of the signature if necessary.
Circulator

A required field for all initiative petition verifications. This field supports the use of a barcode scanner for data input.

If no circulator number is available, please use one of the following three special codes (also displayed at the bottom of the circulator list):

777 - Prior to HB5

888 - No Circulator Number

999 - Volunteer

 
Signed The date when the voter signed the petition. The date must be after the Date Open or Candidate File Date. To retain this date for the next voter, select Remember.
Received The date when the petition was received in your office. The date must be after the Date Open or Candidate File Date. To retain this date for the next voter, select Remember.
Reject Reason

Accept signature—For active voters whose signatures have not been verified yet, this field defaults to ACCEPTED.

Reject signature—If you are rejecting the voter's petition, select the reason from the list.

See Petition Verification Reason Codes for more information.
Save Signature

Records the voter's signature as verified (whether accepted or rejected) and closes the dialog.
If address was provided enter address for unknown here

If an address was provided, enter the address in the fields provided here.