User Permissions Affecting Elections Activities

The functions related to elections can be configured to reveal features to some users and hide them from others. This is done by granting/withholding permissions to user types in VOTER FOCUS ADMIN > User Permissions. (See User Permissions in Voter Focus for instructions.)

The user permissions for elections activities encompass elections, places, and CallTrack.

Permission Name Secured Feature User Interface Elements Shown/Hidden

AddFilesToReportArchive

Add a file to the report archive.

The New icon on the Report Archive dialog.

AdminOverrideLock

Unlock a locked record, such as a voter registration, precinct, or place record.

User attempting to access locked record will see a message asking if they want to unlock it.

ChangeElectionFocus

Change the focused election in which the user is working. If the user does not have this permission, their focused election will be the default election.

The Change Election Focus button on the VR Systems Console.

DeleteFilesFromReportArchive

Delete a file from the report archive.

The Delete icon on the Report Archive dialog.

EACReports

Run the EAC Reports.

The EAC Reports option on the Voter Focus Reports dialog.

ElectionReports

Allows user to run election-related reports.

The Election Reports button on the Elections tab and the Election Reports section of the Voter Focus Reports dialog.

ElectionStatus

Allows user to change the status of an election.

The Change Election Status button on the Elections tab.

ElectionUtilities

Run these election utilities:

  • ESS Touch Screen VR Totals Export
  • Export Voter Information Lookup File
  • Schedule Provisional Disposition Letters
  • Schedule Letters for Changed Polling Places
  • Change Sample Ballot Email Text

The Election Utilities button on the Elections tab.
EWPPayroll Maintain Social Security Numbers for voters who are interested in election work. The numbers are reported and used in conjunction with the Election Worker Portal to produce a final payroll report for each worker. The Election Worker Social Security Numbers and Produce Election Worker Pay Report buttons on the Elections Utilities dialog.

MaintainElectionSettings

Run the programs on the Maintain Election Settings dialog, except for those on the Register Generation tab, which is separately controlled by the RegisterGeneration permission.

The Maintain Election Settings button on the Elections tab and the following tabs on the Maintain Election Settings dialog:

  • Setup and Parameters
  • Ballots Styles
  • Sample Ballots
  • Book Closing

NonRegisterHistory

Record voters' voting from the handwritten entries in the blank pages at the back of precinct registers.

The Record Non-Register History button on the Elections tab.

PhoneBank

Run the Phone Bank program.

The Phone Bank button on the Elections tab.

PrintRegister

Print precinct registers that have already been generated.

The Print Registers button on the Elections tab.

ProvisionalBallotEntry

Record a voter's provisional ballot in an election.

The Record Provisional Ballot button on the Elections tab.

ReconcileHistory

Run the programs on the Reconcile History dialog, except for those on the Update Voting History tab, which is separately controlled by the UpdateVotingHistory permission.

The Reconcile History button on the Elections tab and the following tabs on the Reconcile History dialog:

  • Import Voting History
  • Reconciliation
  • Voting Analysis Reports

RegisterGeneration

Generate precinct registers and register supplements by running the programs on the Maintain Election Settings dialog under the Register Generation tab.

Note: The other tabs on the Maintain Election Settings dialog are controlled separately by the permission MaintainElectionSettings.

The Register Generation tab on the Maintain Election Settings dialog.

RegisterHistory

Record voters' voting from precinct registers.

The Record Register History button on the Elections tab.

ReportArchive

View files saved in the report archive.

The Report Archive button on the Reporting tab.

UpdateVotingHistory

Run the programs on the Update Voting History tab of the Reconcile History dialog

Note: The other tabs on the Reconcile History dialog are controlled separately by the permission ReconcileHistory.

The Update Voting History tab on the Reconcile History dialog (accessed from the Elections tab).
Permission Name Secured Feature User Interface Elements Shown/Hidden

Places

Gives user inquiry-only access to place records for the place types for which the user type is granted access.

The user type should also be granted one or more of the following permissions so that they can access the records for the place type:

  • Places:EarlyVotingSites
  • Places:ElectionCenters
  • Places:PollingPlaces

The Place Maintenance button on the Elections tab.

Places:Maintenance

Grant this permission to users who need to make changes to place information.

The user type should also be granted the permission Place (so they can see the Place Maintenance button on the Elections tab) and one or more of the following permissions so that they can access the records for the place type:

  • Places:EarlyVotingSites
  • Places:ElectionCenters
  • Places:PollingPlaces

n/a

Places:PollingPlaces

Give this permission to users who need to view information on polling places.

To allow users to maintain this information, also grant the permission Places:Maintenance.

The option V,Precinct poll work in the Place Type drop-down list on the Find Polling Place dialog.

Places:EarlyVotingSites

Give this permission to users who need to view information on early voting sites.

To allow users to maintain this information, also grant the permission Places:Maintenance.

The option E,Early Voting work in the Place Type drop-down list on the Find Polling Place dialog.

Places:ElectionCenters

Give this permission to users who need to view information on election centers.

To allow users to maintain this information, also grant the permission Places:Maintenance.

The option C,Election Center work in the Place Type drop-down list on the Find Polling Place dialog.

PlacesFileStoreAddFiles

Allows addition of a file to a place record.

The Add File icon on the place record.

PlacesFileStoreDeleteFiles

Allows user to delete a file associated with a place record.

The Delete icon on the Add File to Database dialog in the Place Maintenance program.

PlacesReports

Allows user to run the reports pertaining to places.

The Reports icon on the Places Maintenance dialog and the Places Reports section on the Voter Focus Reports dialog.
Permission Name Secured Feature User Interface Elements Shown/Hidden

CallTrack

Grant this permission to all users who will be using any aspect of the CallTrack application. Then apply other permissions to configure further access to CallTrack.

When this permission is granted, the user can view and log calls for precinct polling places, but they cannot log or see calls for early voting sites and election centers. To allow access to those two place types, grant these permissions:

CallTrack:EarlyVoteCenters

CallTrack:ElectionCenters

The CallTrack button on the Elections tab.

CallTrackAdmin

Grant this permission to users who need to maintain equipment lists and CallTrack departments and categories.

The Set Up CallTrack button on the Elections tab.

CallTrack:EarlyVoteCenters

Allows user to view and create calls for early voting sites.

Select early voting sites and create calls for those locations.

CallTrack:ElectionCenters

Allows user to view and create calls for election centers.

Select election centers and create calls for those locations.

CallTrack:VotingDayCenters

Allows user to view and create calls for precinct polling places when they also have one or both of these permissions:

CallTrack:EarlyVoteCenters

CallTrack:ElectionCenters

Select precinct polling places and create calls for those locations.

CallTrack:DeleteCall

Allows deletion of a call.

The Delete Call button on the Calls tab.