System Options—Email

The settings on the Email tab support batches of emails sent to voters or election workers. For example, from VOTE BY MAIL > Vote-by-Mail Utilities you can email voters a list of candidates in an upcoming election. Or, from ELECTION WORKERS > Train Workers > Letters, you can send a letter inviting workers to a training class.

These settings do not pertain to individual emails sent from a voter-registration record or election-worker record. Such emails are sent via the user's email client and not through the batch-email process in Voter Focus.

On the Email tab, you provide the email system parameters that Voter Focus must use to send batch emails. The information needed for these fields can be provided by your IT staff:

Outgoing email server (SMTP)—Enter the address of your email server.

SMTP Port Number—Enter the port number of your email server.

Email Secure Logon Required—If your email server requires users sending emails to log into the email system, select this check box.

Sender Address/Display Name—The addresses listed here are displayed to users sending batch emails as the available addresses for the email's From address.

Add Email Account—Click to bring up the Add Email Account(s) dialog where you can add an email address to the Sender Address/Display Name list on the Email tab. For most counties, only the Your Name and E-mail Address fields are entered, because only the email address is necessary for authentication. However, if your email SMTP server requires that the sending address present user credentials, you will also need to complete the Username and Password fields.

Edit Email Account—Click to display the information for the highlighted email address in order to make changes to the account.

Delete Email Account—Click to remove the email address from the Sender Address/Display Name list. If you delete an address, be aware that any unsent emails using this address will fail when the attempt to send them occurs.

Send Test Message—Once you have filled out the email options, click Send Test Message to verify the options are correct. The From address in the test message will be the address currently highlighted in the Sender Address/Display Name list.