Office Holders

Clears the fields on the dialog so you can enter information for a new office holder record.

Required field. Enter a unique alphanumeric code of up to six characters to be associated with the office.

Enter a number here to control the order in which an office appears on the List of Current Office Holders report that you can print from this dialog. The list is ordered numerically with the smallest numbered office shown first.

Required field. Enter the name of the office, such as County Commission Seat 1.

Select the district type for the office from the drop-down list. Examples of district types are COMM for county commissioner, USREP for U.S. Congress, and ALL for offices that span the entire county and perhaps beyond, such as governor and U.S. president.

Select the district that matches the office.

The incumbent's name. This information can be printed on voter certificates by selecting the database field Inc-<district type code > in the document layout for Voter Certificate.

The incumbent's political party. This information can be printed on voter information cards by selecting the database field IncParty-district type code> in the document layout for Voter Certificate.

Enter a date or select from the date picker to have a record of the following term details:

• Term End Date
• Date Elected
• First Oath of Office Date

The URL of the incumbent's website, if they have one.

Required field. This is a free-form field for entering any type of contact information (email address, phone number, mailing address) for the incumbent. This information can be printed on voter certificates by selecting the database field IncCont-district type code > in the document layout for Voter Certificate.

Some type of entry in this field is required. We suggest you enter something like None if no information is available or you don't want to display any.