Set Up the BallotTrax FTP Connection

1. Obtain the following details from BallotTrax:
   • FTP server host name (IP address)
   • FTP server user name
   • FTP server password
2. In Voter Focus, go to ELECTIONS > Election Utilities > BallotTrax.
3. Click the Utility icon.



4. Enter the host name, user name, and password supplied by BallotTrax.



5. Click Test FTP Connection to verify a successful log in to the FTP server can be established.
6. If the connection is successful, click Save.

After entering and successfully testing your FTP connection, the BallotTraxExporter task will export two files at pre-scheduled 4-hour intervals beginning at 6:00 am ET without any intervention on your part for each election during the election cycle. This occurs for elections with Open, Active, or Return Processing Only status, which typically begins 45 days prior to Election Day and runs until 15 days after Election Day).

Otherwise, when not in an election cycle, only the Master Voter file is exported once a day to keep BallotTrax up-to-date with registration activity.

The BallotTraxExporter task has two functions:

1. Exports voter registration and ballot status data:

   Master Voter File
   Voter ID	Voter's voter ID.
   First Name	Voter's first name.
   Last Name	Voter's last name.
   Middle Name	Voter's middle name.
   Birth Date	Voter's birth date.
   Zip Code	Voter's residential address zip code.
   County of Residence	Voter's county of residence.
   Private Home Phone	Voter's home phone number that was provided on the return ballot envelope, and then entered on the Return Ballots dialog.
   Private Mobile Phone	Voter's mobile phone number that was provided on the return ballot envelope, and then entered on the Return Ballots dialog.
   Area Code	Voter's phone number area code.
   Phone Number	Voter's phone number.
   Email Address	Voter's Vote-By-Mail email address.
   Public Email Address	Voter's public email address.
   Ballot Status File
   ElectionNumber	The election in focus. Note: Data for multiple elections are included in the file when occurring in the same election cycle.
   VoterID	The voter's VUID.
   BallotStatus	The current state of the ballot (i.e., Requested, Accepted, Rejected, RejectedCurable, Outbound, Undeliverable).
   MailedDate	The date of ballot delivery.
   ReturnedDate	The date the returned ballot was processed in Voter Focus.
   VbmRequestPrecinct	The voter's normal precinct or, if applicable, the precinct override assignment.
   VbmParty	The party, if selected for the ballot.
   RejectionReason	The single-digit code assigned to the ballot referral reason.
   RejectionDescription	The referral reason description.
   IsReinstated	The status of whether the ballot was reinstated (TRUE or FALSE).
   IsSignatureRelatedReason	The status of whether the ballot was referred due to a missing or mismatching signature (TRUE or FALSE).

2. Uploads the file data to the BallotTrax FTP server.

To review how to export this data manually to CSV files and to a location of your choosing, see:

• Export the BallotTrax Master Voter file
• Export the BallotTrax Ballot Status file