System Codes

System Code

Description

Codes denoting reasons for referringrejecting a returned mail ballot to the Canvassing Board.

Selecting the check box "No Signature" Reason designates the reason as referred because the voter's ballot did not have a signature. See Referrals because the Ballot Is Not Signed for more information. See Referrals because the ballot is not signed for more information.

Codes denoting facilities where voter registration application forms can be submitted by applicants. These codes populate the Registration Source field's list on the application form in the Voters application. See Add a Branch Site Code for more information.

Address elements that should always be capitalized, such as APO.

Codes used for classifying communications to and from voters.

See Maintain Voter Communication Types for more information.

For each Denial reason defined in the database, this table contains a text string that the system enters in the Registration Application Denial Notice of Rejection, explaining why a voter's application was denied.

For each Challenge reason defined in the database, this table contains a text string that the system enters in the Notice of Challenge, explaining why a voter's eligibility is being challenged pursuant to Sec. 13.074 Florida/Texas/DC Election Code.

The table of district types, such as CON (Congressional District). You can add new district types, change the description of a district type, delete district types, and generate a printable list of district types.

The standard district types listed below are provided by Voter Focus and should not be changed or deleted:

• ALL—The whole county
• ANC—Advisory Neighborhood Commission
• CON—Congressional District
• CWD—Citywide District
• SMD—Single Member District
• WRD—City Ward

The table of district types, such as CCCOMM (County Commission district). You can add new district types, change the description of a district type, delete (county-created) district types, and generate a printable list of district types.

The standard district types listed below are provided by Voter Focus and should not be changed or deleted:

• CC—County Commission
• CNG—US Congress
• HSE—Florida/Texas/DC House of Representatives
• SEN—Florida/Texas/DC Senate
• SB—School Board

Voter Focus also has an internal District Type—called ALL—which must not be changed or deleted.

For city districts and city ward districts, we suggest you use the codes CTY and WRD, respectively.

To see a list of the default district types provided by Voter Focus, see About District Types.

See Set Up Districts for more information.

For each Incomplete reason defined in the database, this table contains a text string that the system enters in Incomplete Registration Notices, explaining why the voter's application is incomplete.

The table of party codes. This includes political parties registered with the State as well as any parties added by your county that are not state registered. See Maintain Political Party Codes for more information.

The table containing all registered, state-approved circulators. A daily automated process now syncs your local database with the State's list of approved circulators. Users should rarely need to manually update this list.

Codes denoting the reasons a petition is rejected. Codes can be added, modified, and deleted, except for these standard system codes:

• A—Accepted
• D—Duplicate signature
• E—Ineligible
• I—Wrong District
• O—Accept Override Address
• S—Bad signature
• U—Not registered in this county

The table of printer zones, usually designated in large offices where printers are located in different areas. Users assigned to a printer zone will have their print jobs directed to the printer in their zone. At the time of this writing, only the Document Maintenance dialog uses printer zones.

The table of short, standard descriptions used on the New Provisional Ballot Entry dialog, which describes the results of further research into the voter’s eligibility to vote in the election or the reasons why the Canvassing Board tabulated or rejected a provisional ballot. The Reason code can be up to three digits long.

The table of local (i.e., secondary) reasons for the issuance of a provisional ballot during early voting or on Election Day. A secondary reason can then be selected along with a statutory reason to provide a better description about why the voter was asked to vote provisionally. The secondary/local reasons appear on the New Provisional Ballot Entry dialog. The Reason code can be up to three digits long.

The table of race codes. You can add and delete race codes and modify race code descriptions.

The table of user type codes, which populates the User Type field on the User Permissions dialog in Voter Focus Admin. You can create and delete user type codes and modify user type code descriptions.

Access to secured features in Voter Focus is done by granting permission to a user type rather than to individual users. See User Permissions in Voter Focus for a list of secured features.

County Worker Departments

The table of county departments, which populate the Department field on the Worker Maintenance dialog.

For each Cancellation reason defined in the database, this table contains a text string that the system enters in the Notice of Cancellation, explaining why the voter's record was updated to an ineligible status.